PRIVACY STATEMENT 
This Privacy Policy (“Policy”) sets forth of how Greater Kilimanjaro Development Sdn Bhd (“GKD”) and ARKS Worldwide Consultancy Pte Ltd (“ARKS”), (collectively, herein be referred as “GKD-ARKS”, “we”, “us” or “our”) manage information, whether true or not, that can be associated with, or which relates to an identified or identifiable natural person (“Personal Data”). This Policy acts in accordance the Personal Data Protection Act 2012 (“PDPA”) of Singapore and the European Union General Data Protection Regulation (“GDPR”) and applies to all our services and activities and any associated services and activities (“Purposes”).  

This Policy applies to personal data in our possession or under our control, including personal data in the possession of organisations which we have engaged to collect, use, store, disclose or process personal data for our purposes, and disclosing such personal data to our authorised service providers and relevant third parties in the manner set forth in this Policy.  

COLLECTION OF PERSONAL DATA
Generally, we may collect personal data from:

  • Government Agencies and Ministries, and of delegates, point-of-contacts and authorised representatives of such government agencies and ministries
  • State-Owned Enterprises (SOEs) and other organisations, and of employees, agents, and authorised representatives of such SOEs and other organisations   
  • Third Party Service Provider Companies and of employees, agents, and authorised representatives of such third party service providers
  • Users of our website

These individuals about whom we collect personal data shall herein be referred to as “you” in this Policy.

By continuing to visit our site (“Website”), you confirm that you understand and consent to the terms of this Policy.

We may collect your personal data from and about you, including without limitation, through:

  1. Direct Interactions
  • When interact with us or our authorised representatives in relations to any of our services and activities, whether in writing, orally or through telephone calls, face-to-face meetings, emails and/or any other means including but not limited to WhatsApp, WeChat, Telegram or SMS.
  • When your personal data is provided to us voluntarily by you or your authorised representatives after you have been notified of the purposes for which the data is collected, and you have provided written consent to the collection and usage of your personal data for those purposes.   
  1. Automated Interactions
  • When you interact with us on our website, we may automatically collect certain information about you in connection with your visit(s) to our website, including but not limited to:
  1. Technical information including the Internet Protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platforms.
  2. information about your visit(s), including the full Uniform Resource Locators (URLs) clickstream to, through and from our site (including date and time); page response times; download errors; length of visit(s) to certain pages; page-interaction information (such as scrolling, clicks and mouse-overs) and methods used to browse away from the page.
  1. Third Parties  
  • Vendors, business partners, regulatory authorities, or other organisations with whom you may have dealings within connection with our services and activities including personal data in publicly available sources.

Please note that we generally do not collect your personal data unless collection and use of your personal data without consent is permitted or required by the PDPA, GDPR or any other data protection laws. We shall seek your permission before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law).

USE AND DISCLOSURE OF PERSONAL DATA  
Where permitted by the PDPA, GDPR or any other applicable data protection law, we may use your personal data to provide, administer and/or manage GKD-ARKS various services and activities as follows:

  1. Project Management
  2. Consultancy
  3. Any other purposes for which you or your authorised representative have provided the information
  4. Any other incidental purposes related to or in connection with the above.  

We may disclose your personal data:

  1. Where such disclosure is required for performing obligations in the course of or in connection with our purposes requested by you or your authorised representative.
  2. To third parties such as government agencies, ministries, state-owned enterprises (SOEs) and/or other organisations we have engaged to perform any of the functions with reference to the abovementioned purposes.  

Some of these third parties may be located outside of Singapore. In such situations, we will take steps to ensure that appropriate levels of protection necessary to maintain the security and integrity of your personal data are in place and that any transferred data is processed only in accordance with the PDPA, GDPR and any other applicable data protection laws. 

Otherwise permitted under the PDPA, GDPR or any other applicable data protection laws, we do not provide your personal data to a third party without obtaining your consent for disclosure.

PROTECTION AND SECURITY OF PERSONAL DATA
We will take appropriate measures to protect your personal data against accidental, unauthorised or unlawful use, disclosure, access, disposal, loss or modification.  

However, we cannot completely guarantee the security of any personal data we may have collected from or about you, or that no harmful code such as trojan horse, malware, spyware, or adware etc, will enter our website. You should be aware of the risks associated with using websites.

While the security of the information transmitted to us via the Internet, we strive to safeguard and protect the security of your personal data and are constantly reviewing and enhancing our information security measures.  

RETENTION OF PERSONAL DATA
We may retain your personal data for as long as it is necessary to fulfil the purpose for which it was collected, or as required or permitted by the PDPA, GDPR or any other applicable data protection laws.

We will cease to retain your personal data or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected and is no longer necessary for our business purposes or any other associated purposes.

ACCESS AND CONTROL OF PERSONAL DATA
Please submit your request in writing or via email to our Data Protection Officer at the contact details provided below if you wish to make:

  1. An access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data.
  2. A correction request to correct or update any of your personal data which we hold about you.
  3. A deletion request to obliterate or delete any of your personal data which we hold about you, except that we are not obligated to do so if we need to retain such information for our business purposes or any other associated purposes.

However, the abovementioned request(s) will be denied if you did not provide satisfactory proof of identity. 

WITHDRAWAL OF CONSENT
The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop collecting, using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below.

Upon receipt of your written request to withdraw your consent, we shall seek to process your request within ten (10) business days.  

Whilst we respect your decision to withdraw your consent, please note that depending on the nature and scope of your request, we may not be in a position to continue providing our services to you and we shall, in such circumstances, notify you before completing the processing of your request.

However, should you decide to cancel your withdrawal of consent, please inform us in writing or via email to our Data Protection Officer as well. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclosure without consent is permitted or required under applicable laws.

USE OF COOKIES
For the purpose of this Policy, “Cookies” are used in our server to allow us to keep track of your activities in the Internet, collect and record your information from the web browser and facilitate your experience when browsing our website and accessing any of our online pages (e.g. site traffic and volume, site usage statistics, operating system, referral source or device information).

We use cookies which are necessary for the functioning and operation of our website. The cookies placed by our server are readable only by us, and cookies cannot access, read or modify any other data on any electronic devices. All web browsers offer the option to refuse any cookies, and if you opt to refuse our cookies, no information will be collected.

You can also choose to delete the cookies at any time; however, you may lose any information that enables you to access our website more quickly and efficiently including but not limited to personalisation settings.

EXTERNAL WEBSITES
Our website, from time to time, may display advisements from external parties or provide links to external websites. In these instances, please note that we cannot be held responsible or liable for the privacy practices and policies of such external websites.

This Policy does not extend to your use of such external websites; hence, please read the privacy policies or notice of such external websites before using them.  to find out how they process and collect your personal data.

DATA PROTECTION OFFICER
You may contact our Data Protection Officer if you have any enquiries or feedback on our personal data protection policies and procedures, or if you wish to make any request in the following manner:

Address: 6 Mount Faber Singapore Road Singapore 099198 or A2-33A-3&3A Soho Suites KLCC, Jalan Perak, Kuala Lumpur, 50450 Kuala Lumpur
Contact Number: +65 68443637
Email Address: info@gkd-arks.com

CHANGES TO POLICY
This Policy applies in conjunction with any other policies, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.

We reserve the right to revise this Policy from time to time without any prior notice. You may determine if any such revision has taken place by referring to the date on which this Policy was last updated. Your continued use of our services constitutes your acknowledgement and acceptance of such changes.

Effective Date: 8 June 2022
Last Updated:  8 June 2022